Position Summary:
The Office Manager provides general office support with a variety of clerical activities and related tasks.
They also provide full and diversified relationship management, administrative, and operational / business support to the CEO and President.
This person will also handle special projects, respond to urgent requests, and act as a liaison within the company.
Work is generally of a critical and confidential nature.
Essential Duties & Responsibilities:
OFFICE MANAGEMENT
Handle the business card account by working alongside HR to ensure print is aligned with strategy and new employees have business cards in advance of their first day.
Manage the vendor process for commissaries in the café and multi-purpose room.
This will also extend to corporate catering for meetings.
Act as a go to resource for all conference rooms with respect to scheduling, av systems and tidiness.
Will also serve as a trainer during the onboarding process.
Maintain the conference call account and work with HR for tracking new hires and terminated employees from the system.
Ensure apparel for both companies is inventoried, stocked in advance for seasons and new hires.
Responsible for client business development activities which may include securing venues, reservations, tickets, etc.
ADMINISTRATION
Develop and edit business documents, letters, reports and all other correspondence from the draft stage to client-ready work.
Copy, distribute, ship and receive documents.
Prepare agendas and make meeting arrangements such as reserving space or catering.
Organize and maintain workable filing system.
Conduct research and compile data as requested.
Perform general office duties, such as ordering supplies.
CORPORATE CULTURE AND EXTERNAL PRESENCE
Collaborate with Marketing and HR on corporate culture events (i.
e.
, anniversary parties, award celebrations and other staff get-togethers).
RELATIONSHIP MANAGEMENT
Facilitate work and accomplish objectives in a collaborative effort.
Maintain good communications with Senior Leaders.
Manage scheduling and coordinating conference calls and meetings, confirm changes or delays with all parties.
Provide meeting prep materials.
Attend meetings to record minutes as necessary.
Transcribe and distribute minutes.
Answer, screen and direct telephone inquiries, taking messages as necessary.
Greet visitors and determine whether they should be given access to specific employees.
Minimum/Preferred Requirements
Education: Associates or Bachelor's degree
Experience: 10-15 years of Office Management or Executive Assistant experience supporting C-Level executive in a fast pace environment
Knowledge/Skills:
Proven success in supporting busy and demanding executives
References that highlight the highest level of customer service, organization-wide collaboration and ability to work under pressure at all times
Excellent interpersonal and communication skills and the ability to interface with professionals at all levels, both verbally and in writing.
Mature, professional work habits; excellent attendance and punctuality record.
Full knowledge of PC computers, MS Office (Word, Excel, PowerPoint, etc.
), and Social Media
Timberline Construction Corporation is proud to be an equal opportunity employer.
We do not discriminate based upon race, color, national origin, religion, sex, pregnancy, age, disability, genetic information, sexual orientation, gender identity, veteran or military status, or any other applicable characteristic protected by law.
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